ISWA Title IX and Non-Discrimination Notice
Title IX, Section 504, Title VI, and Title VII
Insight School of Washington Public Notice of Section 504, Title VI, Title VII, and Title IX Discrimination and Sexual Harassment Policies and Grievance Procedure
Insight School of Washington (ISWA) does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups.
As required by Title IX, ISWA does not discriminate on the basis of gender, in its educational programs and activities. The following persons have been designated to handle inquiries regarding the Title IX non-discrimination matters:
Title IX Coordinator
Additionally, you may contact the Office of Civil Rights by calling 1.800.421.3481.
ISWA hereby advises students, parents, employees, applicants, and the general public it does not discriminate on the basis of handicap (Section 504), race, color, or national origin (Title VI and Title VII) or sex (Title VI, Title VII, and Title IX), and offers employment and educational opportunities without regard to sex, race, color, national origin, or handicap.
Grievance procedures are available to interested persons and inquiries regarding non-discrimination policies may be directed below:
Section 504 of the Rehabilitation Act
ISWA does not discriminate on the basis of handicap condition in admission or access to its programs and activities. No person shall be denied employment because of any physical, mental, or medical impairment, which is related to the person's ability to engage in the activities involved in the job for which application has been made.
Title VI (Section 601) of the Civil Rights Act of 1964
As required by Title VI of the Civil Rights Act of 1964, ISWA does not discriminate on the basis of sex, race, color, or national origin.
Title VII of the Civil Rights Act of 1964
Title VII prohibits employment discrimination on the basis of color, national origin, and sex; therefore, sexual harassment is job discrimination. As required by Title VII of the Civil Rights Act of 1964, ISWA does not discriminate on the basis of sex, race, color, or national origin.
Title IX of the Education Amendments of 1972
As required by Title IX of the Education Amendments of 1972, ISWA does not discriminate on the basis of sex in the educational programs or activities that it provides. ISWA does not discriminate in employment of persons on the basis of sex, including recruitment, appointment, salary, and benefits.
Title IX also protects students from unlawful sexual harassment in all of ISWA's programs and activities whether they take place in the facilities of the school, on a school bus, in a school's class, at a class training program sponsored by the school at any other location, or elsewhere in relation to the school or a school-related activity. Title IX protects both male and female students from sexual harassment, regardless of who the harasser is. ISWA will not tolerate any conduct against students in violation of these requirements, and disciplinary action will be strictly enforced against all individuals who engage in prohibited conduct.
Sexual harassment is defined as any unwanted sexual advances, including a request for sexual favors, or verbal or physical conduct of a sexual nature which alarms or annoys you, interferes with your privacy, or creates an intimidating, hostile, or offensive environment. Examples of Sexual harassment include, but are not limited to: telling offensive jokes, questioning or commenting on someone's sexuality, displaying sexually explicit photographs, spreading sexual rumors, making comments about someone's body or attire, or standing or rubbing against a person, making suggestive noises, gestures, or comments.
A hostile environment is one that interferes with one's work performance and may include such events as verbal comments, displaying sexual materials, and unwanted sexual contact. To be illegal, a hostile environment must be severe and pervasive, an isolated remark or event is not sufficient to constitute a hostile environment. The incident must also be unwelcome.
ISWA is responsible under Title IX to respond to written or verbal reports of sexual harassment and sex discrimination, and all staff must report incidents of sexual harassment or sexual discrimination to appropriate administrative personnel. Title IX prohibits retaliation against anyone who has made a complaint, testified, assisted, or participated in any manner in any investigation, proceeding, or hearing relating to a complaint of sex discrimination and sexual harassment.
ISWA's official responsible for the coordination of activities relating to nondiscrimination on the basis of sex is Darice Bales, Title IX Coordinator. She can provide information on Title IX, including information about his position as coordinator, complaint procedures, and ISWA policies to any student or employee who feels that his or her rights under Title IX have been violated by ISWA or its officials. In addition, any student or employee may make an inquiry or complaint directly to the U.S. Department of Education, Office of Civil Rights.
Under federal law, any school receiving federal money is required to have a policy against sexual discrimination and notify employees, students, and parents of this policy. ISWA's policies can be found in this document.
QVSD Discrimination Complaint Procedure
ISWA is committed to providing an environment that is free from all forms of sex discrimination, which includes gender-based discrimination, sexual harassment, and sexual violence as regulated by Title IX, and to insuring the accessibility of appropriate grievance procedures for addressing all complaints regarding all forms of sex discrimination and sexual harassment. ISWA reserves the authority to address sex discrimination and sexual harassment whenever becoming aware of their potential existence, regardless of whether a complaint has been lodged in accordance with the grievance procedure set forth below. ISWA reserves the authority to address sex discrimination and sexual harassment even if the same, similar, or related circumstances are also being addressed under another policy, whether of ISWA or another entity. Furthermore, ISWA reserves the right to pursue sexual misconduct violations that fall outside of the scope of Title IX based on ISWA's judgment that the alleged actions are contrary to any part of its code of conduct.
Information and Assistance
Sex discrimination and sexual harassment means conduct of a sexual nature that meets any of the following:
Sex discrimination occurs when a person, because of their sex, is denied participation in or the benefits of any education program or activity that receives federal financial assistance.
Sexual harassment means conduct on the basis of sex that satisfies one or more of the following:
1) A school employee conditioning education benefits on participation in unwelcome sexual conduct (i.e., quid pro quo); or
2) Unwelcome conduct that a reasonable person would determine is so severe, pervasive, and objectively offensive that it effectively denies a person equal access to the school's education program or activity; or
3) Sexual assault (as defined in the Clery Act), dating violence, domestic violence, or stalking as defined in the Violence Against Women Act (VAWA). Sexual harassment can be verbal, nonverbal, or physical.
Any individual, who believes they may have experienced any form of sex discrimination or sexual harassment, or who believes that they have observed such actions taking place, may receive information and assistance regarding the school's policies and reporting procedures from the following:
Any student, parent or guardian, current or prospective employee, or other individual within the school community who believes they have experienced and/or observed and/or is aware of sex discrimination or sexual harassment ("grievant") should promptly report the matter to the school's Title IX Coordinator, a school counselor, principal, or other school administrator.
A "formal complaint" is a document filed by a complainant or signed by the Title IX Coordinator alleging sexual harassment against a respondent and requesting that the school investigate the allegation of sexual harassment. A "nonformal complaint" is any notification regardless if by mail, telephone, or email not utilizing the formal complaint form or not signed by a complainant or by the Title IX Coordinator.
Response to a Formal Complaint
In response to a formal complaint, the school will follow the defined grievance process within this procedure. With or without a formal complaint, the school, if it has actual knowledge of sexual harassment against a person in an education program or activity, will take certain steps such as offering supportive measures to the complainant to address student safety and provide equal access to the education program or activity while preserving the recipient's discretion to address facts or circumstances present by a particular situation.
Complaints of alleged sex discrimination, including sexual harassment, brought forth by students, parents or guardians, current or prospective employees, and other members of the school community will be promptly investigated in an impartial and in as confidential a manner as reasonably possible, so that corrective action can be taken if necessary.
The school will never use or attempt to use questions or evidence that is protected by a legally recognized privilege, unless the person holding the privilege waives the privilege.
The school cannot unilaterally access or consider a party's records, if those records are made or maintained by a physician, psychiatrist, or other recognized professional and made for the purpose of providing treatment to the party. These records can only be accessed with a party's voluntary written consent.
During the grievance process, questions or evidence about the Complainant's prior sexual behavior—even with the respondent accused of sexual harassment, and even in the cases where the respondent already possesses evidence about sexual history—are never deemed relevant, with only two narrow and limited exceptions.
The grievance procedures will be as follows:
1. It is the express policy of ISWA to encourage the prompt reporting of claims of sex discrimination and/or sexual harassment. Once the school ha "actual knowledge" of sexual harassment, or allegations of sexual harassment, the school will respond within 24 hours. "Actual knowledge" means notice or allegations received by Title IX coordinator, school official with authority to institute corrective measures on behalf of the school, or any school employee. The school must treat a person as a complainant any time the school has notice that the person is alleged to be the victim of conduct that could constitute sexual harassment (regardless of whether the person themselves reported, or a third party reported the sexual harassment), and irrespective of whether the complainant ever chooses to file a formal complaint. Further, it should be noted, there is no time limit or statute of limitations on a complainant's decision to file a formal complaint.
2. At the time the complaint is filed, the grievant shall promptly be given a copy of these grievance procedures and a description of the supportive measures offered by the school. A formal complaint form for such purpose can be found on our website and will also be provided to the grievant upon notification of such complaint. It is the responsibility of the Title IX Coordinator or designee to explain these procedures and measures and answer any questions anyone has. As it pertains to students, in appropriate circumstances, due to the age of the student making the complaint, a parent/guardian or school administrator may be permitted to fill out the form on the student's behalf. In addition, if the grievant is a minor student, the Title IX Coordinator should consider whether a child abuse report should be completed in accordance with Insight School of Washington's policy on the Reports of Suspected Child Abuse or Neglect of Children.
3. The Title IX Coordinator or designee shall investigate the complaint as promptly as practicable but in no case more than ten (10) working days from the date the complaint was received. The Title IX Coordinator or designee shall have the complete cooperation of all persons during the investigation.
4. The Title IX Coordinator will provide written notice to the parties identified in the complaint. The written notice will include, the allegations and facts that may constitute sexual harassment, the presumption of that the accused did not engage in prohibited conduct, notice that parties are entitled to an advisor of their choice, parties can request to inspect and review certain evidence, a copy of the code of conduct, false statements (if any), the opportunity to engage in informal resolution, the right to appeal, the range of possible remedies and disciplinary sanctions following determination of responsibility, and which standard of evidence will be used to reach a determination.
5. The Title IX Coordinator or designee shall meet with all individuals reasonably believed to have relevant information, including the grievant and the individual(s) against whom the complaint was lodged, and any witnesses to the conduct. The investigation shall be carried on by the school discreetly, maintaining confidentiality insofar as reasonably possible while conducting an effective investigation. The investigator will objectively evaluate all relevant evidence regardless of who it favors or disfavors. Where facts are in conflict, credibility determinations can be made. However, credibility determinations will not be based on a person's status as a complainant, respondent, or witness. Following the evaluation, the investigator will prepare an investigative report and will share the report with all parties before a determination regarding responsibility is reached.
6. Prior to sharing the investigation report, the Title IX Coordinator must provide all parties a copy of the evidence used to form the basis of the report, and allow all parties 10 days to submit a written response. All written responses received will be objectively reviewed and considered by the school's investigator before issuing the report. Further, the Title IX Coordinator must afford each party the opportunity to submit written, relevant questions that a party wants asked of any party or witness, provide each party with the answers, and allow for additional, limited follow-up questions from each party.
7. Finally, the school's identified decision-maker, not the Title IX Coordinator or investigator, will make a determination and provide written determination of responsibility to both parties simultaneously. The written determination will include:
Identification of the allegations potentially constituting sexual harassment as defined in §106.30; 2027
A description of the procedural steps taken from the receipt of the formal complaint through the determination, including any notifications to the parties, interviews with parties and witnesses, site visits, methods used to gather other evidence, and hearings held;
Findings of fact supporting the determination;
Conclusions regarding the application of the recipient's code of conduct to the facts;
A statement of, and rationale for, the result as to each allegation, including a determination regarding responsibility, any disciplinary sanctions the recipient imposes on the respondent, and whether remedies designed to restore or preserve equal access to the recipient's education program or activity will be provided by the recipient to the complainant; and
The recipient's procedures and permissible bases for the complainant and respondent to appeal.
8. If after an investigation, the decision-maker determines that there is reasonable cause to believe that sex discrimination or sexual harassment in violation of the school's policy has occurred, ISWA shall take appropriate corrective action in an effort to ensure that the conduct ceases and will not recur. The Title IX Coordinator or designee shall also provide and or arrange for support services that are individualized, non-disciplinary, non-punitive, protect the safety of all parties and educational environment, deter harassment, and are not unreasonably burdensome. Such support services may include, no contact orders, academic accommodations, health and mental health services, disability services, confidential counseling, or training where appropriate.
ISWA will consistently apply the same "standard of evidence" in all formal complaints, in making a determination of responsibility. Per Title IX regulations, there are two standard of evidence options:
Preponderance of evidence—a majority of the evidence proves a fact. Mathematically, it would be more than 50% of the evidence.
Clear and convincing evidence—a heightened standard which requires more than a preponderance of evidence to prove a fact. One definition of clear and convincing evidence is something that is highly and substantially more probable than not.
ISWA will apply the following standard of evidence—clear and convincing evidence.
The same standard of evidence for formal complaints will be applied for formal complaints against all parties, including but not limited to students, employees, and teachers.
Disciplinary Sanctions and Remedies
A range of different disciplinary sanctions or remedies may be implemented by the school following a determination of responsibility. Due to the unique nature of the situation and individual needs, the following is a non-exhaustive list of possible actions:
Support services may be warranted and may include, no contact orders, academic accommodations, health and mental health services, disability services, confidential counseling or training where appropriate
Verbal or written warning
Altered schedules to eliminate interaction opportunities
Exclusions from certain school activities
Access to recorded class sessions in lieu of live participation
Suspension or expulsion
Under § 106.45(b)(1)(viii), all parties have the right to appeal for specified reasons. Appeals must be submitted within 30 school days following the initial determination. This equal right amongst the accuser and accuse will promote a fair process that will benefit everyone and ensure parity between the parties. Thus, when a complainant or a respondent disagrees with a decision of responsibility, they have the right to appeal on the basis of the following conditions:
(1) procedural irregularity that affected the outcome;
(2) new evidence that was not reasonably available when the determination of responsibility was made that could affect the outcome; or
(3) the Title IX Coordinator, investigator, or decision-maker had a conflict of interest or bias that affected the outcome.
Upon receipt of a written appeal request with evidence of one or more of the above conditions, the Title IX Coordinator will:
notify the parties in writing and implement appeal procedures equally,
provide both parties the equal opportunity to submit a written statement of support or disagreement to the appeal,
identify a new and impartial decision-maker to review the original and newly submitted evidence, and
after reviewing the new written statements, the new decision-maker will issue a decision to the parties simultaneously within 20 school days.
The determination regarding responsibility becomes final either on the date that the investigator provides the parties with the written determination of the result of the appeal, if an appeal is filed, or if an appeal is not filed, the date on which an appeal would no longer be considered timely.
Where deadlines are set forth in the grievance process, a temporary delay of the grievance process or the limited extension of time frames for good cause are permitted with written notice by the Title IX Coordinator to the complainant and the respondent of the delay or extension and the reasons for the action. Good cause may include, but are not limited to, considerations such as the absence of a party or a witness; concurrent law enforcement activity; or the need for language assistance or accommodation of disabilities.
The Title IX Coordinator shall make all records of Title IX complaints and their disposition for a period of seven years.
Retaliation against an individual for filing a complaint or cooperating in an investigation is strictly prohibited, and Insight School of Washington will take actions necessary to prevent such retaliation.
Dissemination of Information
ISWA must provide name, title, and contact information of the identified Title IX Coordinator on the school's website. Further, the school shall notify applicants for admission and employment, students, parents or guardians of elementary and secondary school students, employees, sources of referral of applicants for admission and employment, and all unions or other professional organizations with a collective bargaining agreement with the institution that it does not discriminate on the basis of sex in the educational programs or activities which it operates, and that it is required by Title IX and its administrative regulations not to discriminate in such a manner. The notification shall be made in the form and manner required by law or regulation.
ISWA Staff Title IX Training
All ISWA staff are trained on Title IX via Safe School Training in the areas of Sexual Harassment (Staff and Student), Regulatory and Sub Regulatory Guidance, Relevant Terminology, School Policy and Federal School Guidelines.
ISWA Title IX Coordinator Training
ISWA’s Title IX Coordinator has been trained in policy, grievance procedure and investigation.
Title IX Coordinator Training Materials
- OCR Webinar: Title IX Regulations Addressing Sexual Harassment
- OCR Webinar: New Title IX Protections Against Sexual Assault
- OCR Short Webinar on How to Report Sexual Harassment Under Title IX
- The First Amendment and Title IX: An OCR Short Webinar
- OCR Webinar on Due Process Protections under the New Title IX Regulations
- Civil Rights and COVID-19
- Conducting an Adjudicating Title IX Hearings: An OCR Training Webinar
- The First Amendment and Title IX: An OCR Short Webinar
- OCR Webinar on New Title IX Protections Against Sexual Assault